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California Notary Frequently Asked Questions (FAQs)
Please read the following California Notary Frequently Asked Questions to locate the information you're looking for.
 

How do I get an apostille?

Send your notarized document or certified copy from the county clerk, along with the $20.00 fee per certification, a cover letter telling Notary Public Section (California Secretary of State's Office) for what country the document is to be used; you will also need to send a self-addressed stamped envelope with your request to:
Allow 10-14 days for processing.
Secretary of State
Notary Public Section
P.O. Box 942877
Sacramento, CA  94277-0001
Phone: (916) 653-3595

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How do I obtain a Notary Public commission?

You must take and pass an examination about notary law. You may register for the exam online at notary.cps.ca.gov or call CPS at (916)-263-3520 to receive an exam registration packet.

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I have changed my business or home address, what do I do?

Send the Notary Public Section (California Secretary of State's Office) a letter or a change of address form by certified mail within 30 days of the change. (Government Code Section 8213.5)


Click HERE for forms: http://www.ss.ca.gov/business/notary/notary_formsfees.htm

Mail to:

Secretary of State
Notary Public Section
P.O. Box 942877
Sacramento, CA  94277-0001
Phone: (916) 653-3595

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I lost my stamp or journal, what do I do?

Send Notary Public Section (California Secretary of State's Office) a letter by certified mail explaining what happened and, if applicable, a photocopy of a police report. If you have had your stamp lost or stolen that office will send you back an authorization so you can have a new stamp made. (Government Code Section 8206). 
Notary Section – Mailing Address:

Secretary of State
Notary Public Section
P.O. Box 942877
Sacramento, CA  94277-0001

Notary Section - Street Address:
1500 11th Street, 2nd Floor
Sacramento, CA  95814
Phone: (916) 653-3595
Once you receive the letter from the Notary Section, you will need to order your new stamp.  Send us the original authorization letter (not a copy) and place your stamp order.  We must receive the original authorization letter before we can ship you your stamp.  Please send the original authorization letter to us at: 

Notary of America Corporate Headquarters
5125 Adanson St., Suite 500
Orlando, FL 32804
http://www.notaryofamerica.com/ContactUs.aspx
E-mail: info@notaryofamerica.com
1-800-864-6395
Fax: 321-274-0119

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I changed my business from one county to another, what do I do?

Your commission allows you to notarize throughout the State of California. If the location of your business has changed, you are not required to transfer your oath of office and bond to that new county. You are, however, required to send the Notary Public Section (California Secretary of State's Office)  an address change via certified mail.
Additional information: Your commission allows you to notarize throughout the State of California, regardless
of where your oath and bond are on file. If the location of your business has changed,
you are required to send the Secretary of State an address change via certified mail
within 30 days of the change. If the address change is for your business, please include
the business name in your notification. If the address change includes a change of
county, you may choose to transfer your county, however a county transfer is not required.

To file a county change, you must request an oath of office form from the Secretary of
State. The oath will have the name of your original county, however, you will take and
file your oath of office in the new county, checking the county transfer box at the bottom
of the oath form. You must also take a new bond or a duplicate of the original bond and
file it together with your oath of office in the new county. A certificate of authorization
to manufacture a notary public seal will be sent to you once the Secretary of State has
received and processed your oath of office filed in the new county. Your stamp must
reflect the county where your most recent oath and bond are filed.

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I did not file my oath and bond on time, what do I do?

If you failed to file your oath and bond within the prescribed time, your commission is void. If you wish to reapply, you must complete a new application (complete new registration and make payment again) http://www.notaryofamerica.com/state.aspx?categoryID=28, attach an original Proof of Completion certificate for mandatory notary education with your completed application, as this is the State of California requirement.

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How do I resign my commission?

If you want to resign your commission, send a letter to the Notary Public Section (California Secretary of State's Office) and deliver all of your notarial records and papers to the county clerk in which your current oath of office is on file within 30 days. (Government Code Section 8209)
Mailing address for your letter:

Secretary of State
Notary Public Section
P.O. Box 942877
Sacramento, CA 94277-0001
Phone: (916) 653-3595

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I need to request a new certificate of authorization to have a new stamp made. Is there a fee?

No, however, you must send the Notary Public Section (California Secretary of State's Office) a written request for a certificate of authorization. [Government Code Section 8207.3(e)]
Mailing address for your letter:

Secretary of State
Notary Public Section
P.O. Box 942877
Sacramento, CA  94277-0001
Phone: (916) 653-3595
Once you receive the letter from the Notary Section, send us the original authorization letter (not a copy) and place your stamp order. We must receive the original authorization letter before we can ship you your stamp.  Please send the original authorization letter to us at: 
Notary of America Corporate Headquarters
5125 Adanson St., Suite 500
Orlando, FL 32804

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