Packing Your Notary Briefcase
If you're just starting out and plan on offering Mobile Notary Services to your community, then it's time to start getting your supplies in order.
Here's a list of what you should consider to help you stay organized and fulfill your duties without any problems (use the empty fields to add more items to your list):
- Your Notary journal – this might not be required in your state, but it's a good idea anyway. If you get calls about a specific notarization or tracking number, having the information accessible will make your job easier and keep your customer happy.
- Your Notary stamp
- Blue and black ink pens – some forms or clients may require one color or another
- Legal size envelopes
- A legal pad or paper
- A roll of tape, paperclips and a stapler (sometimes stapling certain documents may not be allowed)
- Magnifying glass or sheet magnifier (in case you will be working with elderly clients or have forms with very small print)
- A good map (in case you get lost and don't have cell phone service)
- Hard top surface (like a hard mouse pad or portable "desk" in case a table isn't available to apply your stamp)
- A copy of your Notary commission, bond and insurance – some clients may ask to see them
- A list of companies you've done work for in the past (in case you are asked for references)
- Your business cards
- Tylenol, Aspirin or Ibuprofen (you never know!)
Of course, you'll also want to make sure you have all the necessary documents (jurats, acknowledgements, etc.) and any other supplies that the job may require (UPS or FedEx supplies for example).
For your first few times out on the road, you may want to print this list (adding in other items that will make the job and travel easier) and use it as a checklist to make sure that you haven't forgotten anything. After a few trips out on the road, you'll find that keeping an organized briefcase with everything you need will become routine and you won't need to rely on the checklist.
Happy traveling and, of course, don't forget your briefcase!
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